Miro’s EAs Cut Scheduling Time from 21 to 11hrs/mo

Miro’s 10-person Executive Assistant team supports leaders who meet with colleagues and partners across 13+ global locations — from New York to Amsterdam, Berlin, Sydney, Tokyo, and beyond.

Before Sundial, scheduling a single meeting across these timezones took an average of 8 minutes. Now, with Sundial’s tools built directly into Google Calendar, scheduling takes no more than 4 minutes — and timezone errors are a thing of the past.

The impact?

Sundial reduced Miro’s EA scheduling time from 21 hours per month to just 11 — giving each EA 10 extra hours every month to focus on more significant, strategic work.

The Challenge: Cross-Timezone Coordination

1. Proposing Times Personalized to the Recipients' Timezones

Miro’s EAs were manually converting meeting options into the recipient’s local time — a necessary but time-consuming step to show care and avoid confusion. This constant timezone math, compounded by checking and re-checking for errors, took hours away from higher-value priorities.

2. Creating and Deleting Calendar Holds

When scheduling interviews or multi-attendee meetings, Miro’s EAs placed multiple holds across participants’ calendars, then typed out the options for organizers. Once the meeting was set, they had to hunt down and delete the unused holds — a repetitive process that slowed them down and added unnecessary complexity.

The Solution: Sundial

1. Instantly Stack Any Timezone onto Google Calendar

With Sundial, Miro’s EAs can overlay any of their 13 key timezones directly onto Google Calendar in seconds. This lets them instantly see the ideal slots for everyone, without memorizing offsets or flipping between tools.

2. Turn Time Blocks into Written Text – in Any Timezone

Instead of manually typing and converting availability, EAs can drag to select time blocks on the calendar and instantly convert them into shareable text — formatted in the recipient’s local timezone. No mental math. No second-guessing.

3. Quickly Create & Delete Holds

Sundial’s holds tool allows Miro’s EAs to create holds in seconds — and bulk delete them when they’re no longer needed. This eliminates the tedious step of manually finding and removing each hold.

The Results

By adopting Sundial, Miro’s EA team has transformed how they schedule:

Productivity Boost: Freed up 10 hours per month for each EA to focus on more impactful work.
Time Savings: Reduced scheduling time from 21 hours per month to just 11.
Error Reduction: Eliminated manual timezone conversion mistakes.

Focus on The Strategic Work

Whether you lead an EA team, a recruiting function, or a sales organization — cross-timezone scheduling is a low-value, high-friction task that takes time away from strategic priorities.

Sundial puts a powerful scheduling toolkit right inside Google Calendar, so your team can schedule faster without losing the features they rely on.

If you’d like to learn more about how Sundial can help your team save time scheduling, email us anytime.